Why are we collecting your data?
This survey will be used by the Sustainable Earth Institute, University of Plymouth, to establish interest in engaging with the “Sustainability Hub: Low Carbon Devon project”.
Who are we and who is our representative?
The University of Plymouth is the Data Controller and is registered with the Information Commissioner’s Office under registration Z7546246. The University’s Data Protection Officer can be contacted through dpo@plymouth.ac.uk.
What type of data are we collecting?
As well as asking for your areas of interest in the project, the survey asks for the following contact details (Title: First Name: Surname: Job Title: Name of Organisation: Organisation Address: Email address). This is so that we can contact you in the future to discuss how you can get involved in the project. No special category data will be required.
When and how do we collect your data?
This survey will be open until the end of the project for organisations interested in engaging with the project using the JISC survey platform. Data will not be collected from third parties.
How will we use your personal data?
We will use your data to establish the appropriate staff member and also your contact details to contact you in the future to discuss how you can get involved in the project.
What is the lawful basis for the processing?
The University’s charitable objective is the advancement of education and research for the public benefit so in using your personal data in research we are doing so to perform a task in the public interest.
How long do we keep your data?
Details of how long your personal data will be retained are available in the Records Retention Schedule .
Who do we share your data with (including international transfers)?
Where there is a legitimate need or statutory obligations the University will disclose necessary personal data to third parties. Depending on individual circumstances these may include organisations like the funder, Ministry of Housing, Communities and Central Government (MHCLG).
What rights do you have?
As a data subject you have a number of rights in relation to your personal data. You can:
- access and obtain a copy of your data on request
- require the University to amend incorrect or incomplete data
- require the University to stop processing your data, for example where the data is no longer necessary for the purposes of processing
- object to the processing of your data where the University is relying on its legitimate interests as the legal ground for processing
- require us to erase your personal data
- require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal)
- receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller.
Please note that the above rights are not absolute, and the University may be entitled to refuse requests where exceptions apply.
For further details about your information rights, please visit https://www.plymouth.ac.uk/students-and-family/governance/information-governance/your-information-rights.
If you wish to exercise any of these rights or if you have a complaint about the way you believe your data is being processed, in the first instance, please email: dpo@plymouth.ac.uk.